When your ordered spare parts arrive, you mark them as delivered in the Procurement Hub under “Procurement”, in the “Ordered” tab. You enter the delivery number and quantity and click “Mark as delivered”. The repair ticket then updates automatically to “Parts Delivered”.
Why log the goods receipt #
Marking items as delivered keeps your purchasing records seamless and up to date, while incoming inventory is precisely allocated. Your workshop is informed automatically as soon as the parts arrive.
Requirements #
To log arriving goods, the items must have been declared as ordered beforehand. See How to Mark Procurement Requests as Ordered.
Step by step: Logging arriving goods #
- Open the Procurement section from the left main sidebar to access the centralized hub.
- Go to the Ordered tab and use the search box to quickly locate your specific order or item.
- Select the designated order line item by ticking its checkbox at the beginning of the row.
- In the right management pane, enter the official supplier paperwork ID under Delivery number (reference).
- Verify the recorded amount under How many items are delivered? and adjust it manually in case of partial shipments.
- Click the blue Mark as delivered button at the bottom right to complete verification.
Tip from practice #
Real-time status sync: Marked line items instantly move to the “Delivered” tab. At the same time the repair ticket updates to “Parts Delivered”, automatically telling technicians they can proceed with the device.
What comes next #
- Order parts first: How to Mark Procurement Requests as Ordered
- Build a procurement list: How to Add Items to the Procurement List
- Activate procurement: How to Activate the Procurement Hub
Frequently Asked Questions #
Mark Delivered #
Where do I mark delivered parts?
In the Procurement Hub. Open “Procurement”, go to the “Ordered” tab, select the order line item and mark it as delivered.
What happens after marking an item as delivered?
The item moves to the “Delivered” tab. At the same time the status in the corresponding repair ticket updates automatically to “Parts Delivered”.
Can I record partial deliveries?
Yes. Adjust the quantity under “How many items are delivered?” if only part of the order has arrived.
Must the item be ordered first?
Yes. To log arriving goods, the items must have been declared as ordered in the system beforehand.